In today’s rapidly evolving market, automation has become a key to success for almost every business operating in any industry. Robotic Process Automation i.e. RPA has brought revolutionary changes in business operations with its capabilities of bringing automation in routine manual tasks. It can automate repetitive, rule-based, labour-intensive processes, reducing manual labour-intensive processes’ dependency, and increasing business efficiency and accuracy.
Although the RPA has gained popularity, there are still many businesses and enterprises that are still not leveraging this technology. They are unaware of its features, framework, deployment models, and various other things.
Before the implementation of RPA solutions by an AI development company, the company must know which is the best robotic process automation that can meet their requirements. In this article, we will go through a checklist that you must consider while choosing the right RPA solutions for your business. Let’s begin with the basics.
What is Robotic Process Automation?
RPA or Robotic Process Automation refers to applying automation in manual, tedious operational tasks of an enterprise that require human manual involvement. The common tasks are data manipulation, response triggering, transaction processing, and other redundant tasks. As per a report by Snaplogic, 90% of the workforce is burdened with redundant tasks. It doesn’t just result in low productivity but also consumes a lot of time which can be utilized to perform other high-value tasks.
How can RPA enhance your business processes?
If you have decided to implement RPA in your business operational processes, it is time for you to choose the right robotic process automation solution. RPA works as a virtual assistant to perform complex processes starting from performing complicated calculations, and data capturing to maintaining records.
Here are the crucial features of RPA that can enhance business processes:
a. Non-Disruptive Nature
An enterprise can easily implement RPA into its workflows without disrupting or changing the existing structure or risks.
b. Data Analytics
RPA is capable of extracting critical data from various sources, storing it, and even analyzing it. With this capability, businesses can forecast sales with other important KPIs.
c. Prioritization of Internal Work Queues
There are internal work queues in every RPA solution. These work queues can extract data derived from various transactions for analysis. The extracted data is then stored on a cloud server and made available for access by the bots.
d. User-friendliness
Employees can work with the robots without any extra knowledge. They just need to understand how the systems work.
e. Scalability
With RPA, it is possible to upscale and downscale various robotic operations.
How to choose the Right RPA Tools for your Business Needs?
You must consider the following factors while evaluating the RPA tool for your company:
a. Ease of Use
All the involved stakeholders should find it easy to work with the Automation tool with no or little programming knowledge. They must be able to configure the flow of work using the tool. The tool must be flexible enough to accommodate basic process automation with built-in extendable commands, wizards, and GUIs.
b. Scalability
The RPA solutions should be able to adjust on-demand through cloud and virtualization services and shouldn’t require dedicated automation environments. In regards to execution, it should help multiple robots execute multiple workflows.
c. Reliability
The reliability and robustness of the automation framework is a crucial thing. It should be able to handle different use cases with large data and different conditions. The performance shouldn’t degrade while performing iterations.
d. Technology Spectrum
If you are not going to use advanced features like AI, OCR, etc. then you shouldn’t fall for them. The RPA solutions provider should be able to give you add-ons or at least integration mechanisms. The chosen RPA solution shouldn’t be able to just meet current requirements but can also cater to your unforeseeable future requirements.
e. Flexibility
There must be flexibility to customize the tool at early stages (ideally during your tool evaluation stage). Alternatively, you can select a tool that lets you configure custom features without having to pay extra for customization to the vendor.
f. Governance and Visibility
The tool must have monitoring and control mechanisms in case of any mishap. The RPA solutions must offer visibility to all intended team members with the help of a dashboard. It should have a mechanism to notify users of pending actions from users and has an ROI dashboard for business justification.
g. Cost
The RPA solutions can replace the tedious tasks performed manually by the workforce. It will save costs. However, you must consider whether the solution you are purchasing will be able to give the required ROI or not. Purchasing an RPA solution involves associated costs like individual licenses, software costs, and other overheads.
h. Security
Data analytics, compliance, and financial transactions require a highly secure environment. A great RPA software tool encompasses high-security measures for all business processes.
i. Exceptional Handling Support
A robust RPA solution can detect errors during automation and automatically resolve them without human assistance.
j. Extended Support
Different vendors offer different support. As an Enterprise AI development company, we provide the best quality support to our clients.
Which processes to select for RPA automation?
Businesses should consider the following criteria while selecting processes for RPA automation:
· Rules-driven: The rule-based and consistent processes must be considered.
· Repetitive in Nature: Manual and repetitive processes are perfect for automation
· Data Intensive: Tasks that involve systematic churning of voluminous data
· Electronic Trigger: Processes that commence on receiving electronic data files
· High Error Rates: Manual tasks which are highly prone to human errors
· Manual Calculations: Laborious tasks involving manual calculation of results, where one error leads to another
Wrapping Up
In this article, we have gone through all the aspects of how to choose the right RPA tools for your business requirements. At A3Logics, the best AI consulting company, we can help you build RPA solutions that fit your business needs. Let us know your requirements.
FAQs
1. Why is RPA important?
RPA solutions are the advanced and modern business tools that help organizations to achieve the highest level of operational efficiency through automating manual processes. It is important to operate in a fast-paced, evolving business landscape that values quality, speed, efficacy, and accuracy.
2. How to know which RPA solution is best for my business?
There are a plethora of factors that you have to consider. Some of the most prominent factors are cost, scalability, flexibility, security, ease of use, vendor support, and others.
3. How to measure the ROI for RPA Deployment?
You can measure the cost and time saved after implementing the RPA bots. You can also check how much the efficiency and accuracy have increased at the organization after the RPA investment to measure the ROI.